Privacy policy Geodox VOF

Applicable to the following websites:
https://www.geocachingshop.nl
https://www.geodox-outdoor.nl
https://www.domoticahouse.nl
https://www.maxpeditionshop.eu
https://www.mijneigenstempel.nl
https://www.gira-kopen.nl

About our privacy policy

Geodox VOF cares a lot about your privacy. We therefore only process data that we need for (improving) our services and we handle the information we have collected about you and your use of our services. We never make your data available to third parties for commercial purposes.

This privacy policy applies to the use of the website and the services provided by Geodox VOF. The starting date for the validity of these conditions is 20/04/2018, with the publication of a new version the validity of all previous versions expires. This Privacy Policy describes what information about you is collected by us, where this data is used for and with whom and under what conditions this data can possibly be shared with third parties. We also explain to you how we store your data and how we protect your data against misuse and what rights you have with regard to the personal data you provide us.

If you have any questions about our privacy policy, please contact our privacy contact person, you will find the contact details at the end of our privacy policy.

About the data processing

Below you can read how we process your data, where we save it, what security techniques we use and for whom the data are transparent.

Webshop software

Prestashop

Our webshops have been developed with Prestashop software. Personal data that you make available to us for the benefit of our services will not be shared with this party.

The security measures consist of the application of SSL encryption and a strong password policy. The Prestashop website uses cookies to collect technical information regarding your use of the software. 
The following personal data are collected for the processing of your order:

• First name, surname, gender

• Street and house number

• City and Country

• Phone number

• E-mail address

• If applicable company name.

Web hosting

Flexwebhosting and Hipex

We take web hosting and e-mail services from Flexwebhosting and Hipex. Flexwebhosting and Hipex process personal data on our behalf and do not use your data for its own purposes. However, this party can collect metadata about the use of the services. These are not personal data. Flexwebhosting and Hipex have taken appropriate technical and organizational measures to prevent loss and unauthorized use of your personal data. Flexwebhosting and Hipex are required by virtue of the confidentiality agreement.

E-mail and mailing lists

Inboxify

Our website uses Inboxify, a third party that emits the e-mail traffic for newsletters

from our website and handling any newsletters. All confirmation emails that you receive from our website and web forms are sent via the Inboxify servers will be your

never use your name and e-mail address for your own purposes. At the bottom of every e-mail sent automatically via our website you will see the 'unsubscribe' link. If you click here you will no longer receive newsletters from our website. Your personal data will be passed on

Inboxify stored securely. Inboxify uses cookies and other internet technologies

that make it clear whether e-mails are opened and read.

My web host

We use the services of Flexwebhosting and Hipex for our regular business e-mail traffic. These parties have taken appropriate technical and organizational measures to prevent abuse, loss and corruption of your and our data as much as possible. Flexwebhosting and Hipex do not have access to our mailbox and we handle all our e-mail traffic confidentially.

Payment processors

Mollie and Pay.nl

We use the platform of Pay.nl and Mollie to handle a (part of) the payments in our web shop. Mollie and Pay.nl process your name, address and residence details and your payment details such as your bank account or credit card number. Mollie and Pay.nl have taken appropriate technical and organizational measures to protect your personal data. Mollie and Pay.nl reserve the right to use your data to further improve the service and to share (anonymised) data with third parties.

All the above-mentioned safeguards with regard to the protection of your personal data also apply to the parts of Mollie's and Pay.nl's services for which they engage third parties. Mollie and Pay.nl do not store your data for longer than allowed by the legal terms.

Reviews

Kiyoh

We collect reviews via the Kiyoh platform. If you leave a review via Kiyoh then you are obliged to enter your name and e-mail address. Kiyoh shares this information with us so that we can link the review to your order. Kiyoh also publishes your name and place of residence on your own website. In some cases, Kiyoh may contact you to provide an explanation of your review. Following your order and as part of our ordering process, you can be invited by email to fill in a review at Kiyoh. In that case we share name and email address with Kiyoh. They only use this information for the purpose of inviting you to leave a review. Kiyoh has taken appropriate technical and organizational measures to protect your personal data. Kiyoh reserves the right to engage third parties for the provision of services, for this we have given permission to Kiyoh. All the above-mentioned safeguards with regard to the protection of your personal data also apply to the parts of Kiyoh's services for which they engage third parties. Kiyoh will retain your personal data as long as you keep the review published on the platform.

Kiyoh has appointed a Data Protection Officer, you will find the contact details of this officer on the Kiyoh website.

WebwinkelKeur

We collect reviews via the platform of WebwinkelKeur. If you leave a review via WebwinkelKeur then you are obliged to provide your name, place of residence and e-mail address. WebwinkelKeur will share this information with us so that we can link the review to your order. WebwinkelKeur also publishes your name and place of residence on your own website. In some cases, WebwinkelKeur may contact you to provide an explanation of your review. Following your order and as part of our ordering process, you can be invited by email to fill in a review at WebwinkelKeur. They only use this information for the purpose of inviting you to leave a review. WebwinkelKeur has taken appropriate technical and organizational measures to protect your personal data. WebwinkelKeur reserves the right to use third parties for the provision of services, for this we have given permission to WebwinkelKeur. All the above mentioned safeguards with regard to the protection of your personal data also apply to the parts of the service for which WebwinkelKeur engages third parties.

Shipping and logistics

PostNL, DPD

If you place an order with us, it is our job to have your package delivered to you. We use the services of PostNL for the execution of the deliveries. It is therefore necessary that we share your name, address and residence details with PostNL and DPD. PostNL and DPD are using this information only for the purpose of executing the agreement. In the event PostNL or DPD engages subcontractors, they will also make your data available to these parties.

Sendcloud

If you place an order with us, it is our job to have your package delivered to you. We make

use of the services of Sendcloud to carry out the deliveries. It is therefore necessary that we share your name, address and residence details with Sendcloud. Sendcloud uses this information only for the purpose of executing the agreement. In case Sendcloud engages subcontractors, Sendcloud also makes your data available to these parties.

External sales channels

Bol.com

We sell (a part of) our articles through the Bol.com platform. If you place an order via this platform, Bol.com will share your order and personal details with us. We use this information to process your order. We treat your information confidentially and have taken appropriate technical and organizational measures to protect your data against loss and unauthorized use.

Purpose of data processing

General purpose of the processing

We only use your data for the benefit of our services. This means that the purpose of the processing is always directly related to the assignment you provide. We do not use your data for (targeted) marketing. If you share information with us and we use this information to contact you at a later date - other than at your request - we will ask you explicitly for this. Your information will not be shared with third parties, other than to comply with accounting and other administrative obligations. These third parties have all been kept confidential on the basis of the agreement between them and us or an oath or legal obligation.

Automatically collected data

Data that is automatically collected by our website is processed with the purpose our

to further improve services. This data (for example your IP address, web browser and

operating system) are not personal data.

Participation in tax and criminal investigation

In some cases, Geodox VOF can be held on the basis of a legal obligation to share your data in connection with government tax or criminal investigations. In such a case, we are forced to share your data, but we will oppose this within the possibilities that the law offers us.

Retention periods

We keep your information as long as you are our client. This means that we keep your customer profile until you indicate that you no longer wish to use our services. If you indicate this to us, we will also consider this as a request for forgiveness. On the basis of applicable administrative obligations, we must keep invoices with your (personal) data, so we will keep this data for as long as the applicable term runs. However, employees no longer have access to your client profile and documents that we receive on the basis of your assignment

have manufactured.

Your rights

On the basis of the applicable Dutch and European legislation, you as a data subject have certain rights with regard to the personal data that are processed by or on behalf of us. We explain below which rights these are and how you can invoke these rights.

In principle, in order to prevent abuse, we will send copies and copies of your data only to your already known e-mail address. In the event that you wish to receive the data at another e-mail address or for example by post, we will ask you to identify yourself. We keep records of completed requests, in the case of a request for forgiveness we administer anonymous data. You receive all copies and copies of data in the machine-readable data format that we have within our systems

handling. You have the right to file a complaint with the Dutch Data Protection Authority at any time if you suspect that we are using your personal data in the wrong way.

Right of inspection

You always have the right to inspect the data that we process or have processed that relate to your person or that can be traced back to you. You can submit a request to that effect to our privacy contact person. You will receive a response to your request within 30 days. If your request is granted, we will send you a copy of all data with an overview of the processors who have this data, with the e-mail address known to us, stating the category under which we have stored this data.

Rectification right

You always have the right to have the data that we process or have processed that relate to your person or that can be traced back to this. You can submit a request to that effect to our privacy contact person. You will receive a response to your request within 30 days. If your request is granted, we will send you a confirmation that the details have been changed on the e-mail address known to us.

Right to restriction of processing

You always have the right to limit the data that we process or have related to your person or that can be traced back to you. You can submit a request to that effect to our privacy contact person. You will receive a response to your request within 30 days. If your request is granted, we will send you a confirmation to the e-mail address known to us that the data until you cancel the restriction will no longer be processed.

Right of transferability

You always have the right to have the data that we process or have processed and that relate to your person or that can be traced back to you, performed by another party. You can submit a request to that effect to our privacy contact person. You will receive a response to your request within 30 days. If your request is granted, we will send you copies or copies of all information about you that we have processed or that have been processed by us by other processors or third parties on the e-mail address known to us. In all likelihood, we will no longer be able to continue the service in such a case, because the secure linking of data files can then no longer be guaranteed.

Right of objection and other rights

In such cases you have the right to object to the processing of your personal data by or on behalf of Geodox VOF. If you object, we will immediately stop the data processing pending the settlement of your objection. If your objection is well-founded, we will make copies and / or copies of data that we process or have made available to you and then permanently discontinue the processing.

You also have the right not to be subject to automated individual decision making or profiling. We do not process your data in such a way that this right applies. If you are of the opinion that this is the case, please contact our contact person for privacy matters.

Cookies

Chat service
Cookies are placed from the Tawk.to chat service. We have a processing agreement with Tawk.to. The IP address of the visitor is also completely masked.

Cookies from your own website

Through our website cookies are placed from our webshop (Prestashop) for handling the shopping cart and handling the order

Changes to the privacy policy

We reserve the right to change our privacy policy at any time. On this page you will always find the most recent version. If the new privacy policy affects the way in which we process already collected data relating to you, we will notify you by e-mail.

Contact details

Geodox VOF

Helsestraat 1
5674 BA Nuenen

Nederland

T (040) 787-0738

E info@geodox.nl

Contactperson for privacy matters

Willem-Jan Verberne